What does the congress look like for a volunteer?

Prep days

The two days before the congress, we gather to bring things up - carry in equipment, build the Mate wall, set up lights, organize the chairs and tables, set up the window covers... Wednesday afternoon, and Thursday from around noon, till the evening.

Congress days - this is when we need the most of you!

As things get going, throughout the days, our tasks change. The shifts will start around 10am, and last up to around midnight. No one is expected to be there at all times – we share the shifts and agree on the schedule beforehand.

Entrance

must be covered by someone at all times. Volunteers at the entrance make sure all people entering are allowed - they must have this year's BalCCon bracelet.

Camera duty

Sitting behind the camera to help the media team start/stop/adjust the recordings of sessions.

Mic duty

We need to announce each speaker before their presentation, as well as provide a microphone around the audience during the Q&A.

Misc

We fix what needs to be fixed, help speakers and guests when we can, and enjoy the congress!

Cleanup day

The day after the congress, a few of us gather to disassemble the sets, carry things out and drive them back to storage. This is a couple hours in the morning.

How can I sign up?

If you are 16 years or older, and want to partake, you can sign up by submitting an email at: volunteer at balccon.org

Email subject should be:
    Volunteer BalCCon2k25

Email Body:
   Personal Information:
   Volunteer Name (nickname):
   Country:
   Email:
   Contact Number:
   Planned date of arrival:
   Planned date of departure:
   Is this your first time at BalCCon?:
   Is this your first time as a volunteer at BalCCon?:
   Volunteer Profile: (max 1000 words)

if you would like to help us on site. Application deadline: 15th of September 2025!!!

A big thank you for applying for volunteering at BalCCon2k25!

Additional details

Do I have to be there all the time?

No, we all need rest. Ideally, you can come in most days for a few hours. If you have any limits regarding this that you know beforehand (i.e. “I can’t come in on workdays at all”), note them in your application.

How do I know what I do when?

We will maintain a schedule, so it will be clear who has what shift where.

What if I have to skip my shift?

You should find another volunteer to cover for you, and you can always ask the volunteer lead to help you with this.

What’s a Mate wall?

It’s a wall of beer crates with LEDs, working as a screen. We connect the crates with zip ties and set up each pixel (bottle hole) with paper and a LED manually.

Mate Wall Balccon Mate Wall